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Minutes Lake Dillon Fire Protection District Tuesday, January 19, 2010 Station 10 - Silverthorne Call to Order: The Regular Meeting of the Lake Dillon Fire Protection District Board of Directors was called to order at 7:00 AM at Station #10 by President Tom Hill. Roll Call: Board Members present were Tom Hill, David Zaitz, Jerry Peterson, Linda St. John and Larry Gilliland. Others in attendance were Chief Parmley, Deputy Chief Berino, Assistant Chiefs Greene, Skulski and Farrell, Linda Boucher, Sally Husson and Deputy Fire Marshall Kim McDonald. Consent Agenda: A. Approval of Minutes – December 08, 2009. M/S/P Zaitz and Gilliland to approve Minutes from December 08, 2009 Regular Meeting. Vote: All in favor, none opposed. B. Approval of Warrants – December 2009/January 2010. After inquiries by Director Peterson, M/S/P Peterson and St. John to approve the Warrants as presented. Vote: All in favor, none opposed. C. Financial Report for All Funds – December 2009. In reviewing the 2009 Financial Report, Parmley reported the Amended Budget will come in close to the original 2009 Budget. He noted several revenue variances: interest income, property tax revenue and grant funds not being as strong as anticipated. Variances in expenditures are largely due to firefighter overtime, expenses incurred in hiring of 3 firefighter/paramedics, apparatus repairs and purchases and the computer refresh project. Parmley added that Boucher will have the 2009 Financial Statement completed by early February. M/S/P Peterson and St. John to approve Financial Reports as presented. Vote: All in favor, none opposed. Unfinished Business: A. EMS/Discussion on Fire-Based EMS Draft Plan– Parmley initiated the review of the key elements of the Draft Plan by stating the overall intention of Fire-Based EMS would be to increase the level of service by providing five, 24/7 911 ambulances to the Summit County community and its guests. He added the issue of reimbursement costs in the Financial Plan, specifically with Copper Mountain Fire Department, is still unresolved. To date, the Boards of both Red, White & Blue and Copper Mountain Fire Departments have not yet given feedback and input to the Draft Plan. Having reviewed the Draft Plan, the Lake Dillon Fire Protection District Board of Directors voiced a number of comments and concerns. The discussion resulted in consensus that it would be beneficial to call a joint meeting with all County Boards of Directors, Flight for Life representative, the medical community and Dr. Vellman, prior to Lake Dillon Fire Protection District’s February 16, 2010 Board meeting. The joint meeting would serve the purpose of reviewing all entities’ feedback, clarifying and determining what revisions are needed to the Draft Plan as well as a course of action and timetable to seriously consider whether the Fire-Based EMS Plan is a viable option for the delivery of EMS in Summit County. B. Update on Hidden Gems Wilderness Proposal – Deputy Chief Berino reported that progress has been made with interface buffer restrictions at the two Hidden Gems Wilderness Proposal meetings held since the December 08, 2009 Board meeting. New Business: A. Review/Adoption of Fee Schedules for 2010 – Deputy Chief Berino prefaced the review of Fee Schedules, commenting that changes were made if needed and are in line with other entities’ schedules. Director Zaitz supported acceptance of staff recommendations, coupled with State mandated changes. Resolution #2010-01 concerning a Fee Schedule for Administrative Services No changes. Director Gilliand requested Lake Dillon Fire Protection District be added in sentence under Effective Date: 1.19.10 M/S/P Peterson and Zaitz to approve Resolution #2010-01 as amended. Vote: All in favor, none opposed. Resolution #2010-02 concerning a Fee Schedule for Out Of District Responses which utilize Lake Dillon Fire Protection District Apparatus No changes. M/S/P Peterson and Zaitz to approve Resolution #2010-02 as presented. Vote: All in favor, none opposed. Resolution #2010-03 concerning a Fee Schedule for Excess or Unnecessary Emergency Fire Alarms No changes. M/S/P Peterson and Zaitz to approve Resolution #2010-03 as presented. Vote: All in favor, none opposed. Resolution #2010-04 concerning a Fee Schedule for Permits, Inspections and Plan Review Services as Required by the 2006 International Fire Code Change R3 fees (attached single family dwellings in excess of two units) from $75.00 to $100.00. M/S/P Peterson and St. John to approve Resolution #2010-04 as presented. Vote: All in favor, none opposed. B. 2010 Board of Directors Election Preparations – Nomination forms for Board of Directors Election are available in Linda Boucher’s office. C. Resolution Adopting National Incident Management System – Director Gilliland requested therefore be added as the first word of the last paragraph in Resolution #2010-05. LDFPD: Board Minutes January 19, 2010 M/S/P Gilliland and Zaitz to approve Resolution #2010-05 as amended. Vote: All in favor, none opposed. Chief’s Report: A. Chief Parmley reported the Keystone Citizens requested PIO Lipsher’s assistance with their proposed Mill Levy Question regarding neighborhood enhancement. The LDFPD Board of Directors reached consensus not to have LDFPD support their efforts in this regard. B. Chief Parmley announced the annual awards banquet will be held Friday evening, 6PM on April 16th at the Silverthorne Pavilion. C. LDFPD has progressed to the final stage of consideration by FEMA for the matching fire grant to fund a trailer mounted self-contained breathing apparatus mobile air compressor refill station. Deputy Chief Berino’s Report: A. Deputy Chief Berino reviewed the successful grants received by Lake Dillon Fire Protection District: Freeport-McMoran Company (Climax-Henderson) and 50/50 Colorado State Forest Service. B. Deputy Chief Berino updated the Board regarding the sale of engines. One engine has been transported for sale to California by Fire Trucks Plus – a broker whom LDFPD has used in the past with positive results. C. Station #10 will undergo budgeted improvements – specifically to remedy windows/ heating issues. Operations: A. Assistant Chief reviewed his monthly report, highlighting the 2% increase in call load from 2008 to 2009. Director Zaitz acknowledged the monthly operations report is very helpful. He suggested keeping 2009 numbers in the 2010 report through the first quarter of the new year for comparison purposes. Community Services Bureau: A. Fire Marshall Skulski reported Lowe’s Home Center has submitted plans to the Town of Silverthorne.
Support Services: A. Assistant Chief Farrell thanked Fleet Services for their tireless efforts with repairs and Fleet Services Manager, Randy Miller for his efforts in securing Red, White & Blue’s Fleets’ work. B. Assistant Chief Farrell reported the computer refresh project is in its final stages of completion. C. There are currently two favorable bids to replace the half ton pickup. A recommendation will be forthcoming from Fleet Services Manager, Randy Miller and Assistant Chief Farrell next week. Finance and Payroll: A. Linda Boucher requested direction from the Board of Directors as to payment to High Country Healthcare for firefighter physicals. The charges occurred in 2008 and were just received in the last quarter of 2009. She reported the billing office would accept a 25% discount on the bill. The Board of Directors recommended Boucher proceed with payment at a 25% discount. Boucher added the process is working well so far this year, with Battalion Chief Hegenderfer’s assistance. Summit Fire Authority: Chief Parmley reported the Communication Center’s Policy Board Master Agreement has yet to be finalized and therefore, it is still unknown as to whether Lake Dillon Fire Protection Agency will acquire a seat on the Policy Board. Board Member/Public Comments: A. Director Zaitz conveyed appreciation regarding the decision to cancel live fire training at the Summit Cove Recreation building due to safety concerns. B. Director Gilliland requested a complete computer refresh update at the February 16th Board of Directors meeting. C. Director Gilliland acknowledged Nancy Ring’s passing and her numerous and significant contributions to the County over the years. He added Chaplain Rice’s availability and service to the Department and community is very much appreciated. Executive Session – Personnel Issues and Security Arrangements: Call to Suspend Meeting: M/S/P Gilliland and St. John to adjourn into Executive Session for the purpose of reviewing Personnel Issues and Security Arrangements. Vote: All in favor, none opposed. The Board of Directors went into Executive Session at 8:16AM. M/S/P Gilliland and Peterson to conclude the Executive Session and reopen the Regular Meeting of the Board of Directors. Vote: All in favor, none opposed. The Executive Session was concluded and the Regular Meeting of the Board of Directors reconvened at 8:37AM. Director Zaitz was excused at 8:38AM. Adjournment: With no further business to discuss, the meeting was adjourned at 8:40 AM. Approved this______day of______, 2010 ______________________ Sally E. Husson, Secretary __________________________________ Tom Hill, President |
